Data Protection and Privacy Policy

ManxBMD is a genealogy website where users are required to create an online account to access the content offered on the ManxBMD website including transcripts of records which have been obtained by permission from public and historical sources.

This Data Protection and Privacy Policy applies to those users.

ManxBMD is owned and operated by Denise Killen – enquiries@manxbmd.com

This Data Protection and Privacy Policy is effective from 1 April 2024 and may be amended from time to time.

For what purposes is personal data collected?

ManxBMD will collect and process your personal information for the following purposes:

To authenticate your access to your ManxBMD account and other parts of the ManxBMD website;
If initiated by you, to communicate in completing research via email;
To notify you, via email, or by notice on the website, details of any new content or updates to the site;
To detect against error, fraud, or criminal activity, and enforce the Terms of Use.

When you visit ManxBMD, we will log search activity for each user and use this information retrospectively to detect misuse of accounts, for example, multiple logins and unusual volume of searches.

Our servers (using log files or filtering systems) may collect information that your web browser sends any time you visit a website. This information may include but is not limited to your Internet Protocol address (IP address), browser type, operating system, language preference, any referring web page you were visiting before you came to our site, the date and time of each visitor request, information you search for on our resources, and other information collected by cookies or similar technologies. If you do not accept cookies, however, you may not be able to use the website.

Data about you captured during the checkout and payment process is not held on this site. You will be directed to the PayPal checkout which sends us the following data on the completion of any purchase.

With whom do we share personal data?

Your personal data may shared with other parties if we are legally required to do so. We may access and disclose your personal data to any resource if we have a good-faith belief that doing so is required by a subpoena, by a judicial or administrative order, or is otherwise required by law. Additionally, we may disclose your personal information and other information as required by law or to exercise or defend legal rights; to take precautions against liability; to protect the rights, property, or safety of the resource of any individual or of the general public; to maintain and protect the security and integrity of our services or infrastructure; to protect ourselves and our services from fraudulent, abusive, or unlawful uses; to investigate and defend ourselves against third-party claims or allegations; or to assist government law enforcement agencies.

Where do we store personal data?

Your personal data will be stored on the servers of the hosting company.

How do we secure personal data?

Measures are used at a technical and organisational level to protect the personal data received against loss, misuse, and unauthorised alteration and to protect its confidentiality. Current encryption technology is used to encrypt the transmission of data on our log-in pages. However, as the security of these encryption technologies cannot be guaranteed, please be careful when submitting personal data online.

How long do we retain personal data?

Collected personal data will be retained only for a reasonable period of time to fulfil the processing purposes mentioned above. Unless you have requested the Right to be Forgotten, it will be archived it for time periods required or necessitated by law or legal considerations. When archiving is no longer required, personal data will be deleted.

How can you access and correct your personal data?

Your online account is your responsibility, and you should ensure the personal data is complete and accurate. You may request access to your personal data and verify, correct, or rectify (including update) through your online account. This does not affect your data protection rights in paragraph 7 below.

If you experience problems with modifying or updating your personal data, please complete the contact form.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances. To exercise your right to be forgotten, please send a request via the contact form. An email will then be sent asking for confirmation that the personal data associated with the site is to be deleted. When the user clicks the link provided in the email, a button will appear to confirm deletion of the personal data.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

To request a copy of the information held by ManxBMD, please send a request via the Contact Form. You will then receive an email confirming the request and a link to download the data. Alternatively, you can send an email to enquiries@manxbmd.com

How to complain

If you have any concerns about the use of your personal information, you can make a complaint by completing the Contact Form or sending an email to enquiries@manxbmd.com

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Chseshire SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk